Of the many roles that you might encounter on a recruiting career path, few have a more direct impact on candidates than the recruiting coordinator. These specialists, who sometimes sit on human resources teams, ensure that the entire recruitment process goes smoothly and provides the company with access to top talent. Their work should ideally deliver a high-quality candidate experience from start to finish.

Of course, there is a lot that goes into the recruitment process. As such, recruiting coordinators have a variety of responsibilities. 

By understanding a recruiting coordinator's responsibilities and the requirements for this role, you can decide if this position would be a good fit for you.

What Do Recruiting Coordinators Do?

what do recruiting coordinator's do?

Recruiting coordinators work alongside hiring managers and recruiters to develop and carry out their company’s recruiting strategy. They are involved with the recruitment process from start to finish, serving as the glue that binds everything together. 

In many companies, recruiting coordinators are directly involved in developing recruiting goals and strategies. This person may also periodically be asked to help review the effectiveness of the company’s recruitment and hiring strategies.

While the exact job description can vary from company to company, the following tasks typically fall to the recruiting coordinator.

Before Someone Applies for a Job

A recruiting coordinator’s role usually begins before someone even applies for a job. Coordinators are often responsible for publishing job postings for open positions on LinkedIn, digital job boards, and other recruiting platforms. In many cases, they also help write job descriptions or ads for their company's open positions.

They may even attend job fairs and other recruiting events where they will represent the company. For these and other recruiting activities, the coordinator may also be responsible for preparing information packets and collecting referrals from event attendees.

In some companies, the recruiting coordinator also helps source candidates. This could include searching resume databases for candidates who fit an open position, sourcing passive candidates (including internal recruits), or helping build a talent network for the business to use. They will often review applicant resumes to decide who should be brought in for an interview.

This is often accomplished by using an applicant tracking system (ATS) during the recruitment process, which helps make sure that qualified candidates don’t slip through the cracks.

The Interview Process

After someone applies for an open position, the coordinator is typically the first person to reach out. If the hiring manager wants to bring the candidate in for an interview, the recruiting coordinator will arrange the meeting, typically by phone or email.

Recruiting coordinators will be in charge of scheduling during the interview process. For some companies, this could require coordinating several rounds of interviews, including meetings with an entire board or group.

Though they aren't usually involved in the interviews themselves, recruiting coordinators may sometimes be asked to conduct an initial interview. However, the role in this stage usually focuses on helping the interview process go smoothly. 

This could include providing administrative support such as running background checks on a job candidate or arranging travel when needed. Sometimes, it may simply involve greeting a candidate when they arrive for an interview and helping them get to where they need to go.

Onboarding

If a candidate is going to receive a job offer from the company, the recruiting coordinator may help write or edit the offer letter, often filling in details from a fixed template. They may send the offer letter directly to the candidate or provide the letter to the hiring manager, who would then present the offer.

If the candidate accepts the offer, the recruiting coordinator will help ensure that they promptly receive all necessary documents and information for onboarding. Stress-free onboarding can be just as important for new employees as a streamlined recruitment process.

Ensuring Compliance

Throughout the interview and onboarding process, recruiting coordinators must remain fully compliant with data privacy regulations and other relevant laws related to hiring and recruiting.

For example, the U.S. Equal Employment Opportunity Commission prohibits discrimination in the recruitment and hiring process based on race, sex, age, religion, and other identifiers. This also applies to language in ads or job postings that seem to discourage certain demographics (such as people over 40) from applying.

What Skills and Qualifications Do Recruiting Coordinators Need?

what skills do recruiting coordinator's need

Because recruiting coordinators are often the first company representative job seekers will interact with, strong interpersonal and communication skills are a must. Job candidates want to feel like the company will value them and care about their needs. An empathetic candidate experience starts with the recruiting coordinator.

As a recruiting coordinator, you should be able to effectively multitask, as you will generally be scheduling interviews for several different candidates and several job openings at once. For instance, you could easily find yourself arranging a booth at a job fair while reviewing candidate data in your applicant tracking system.

Problem-solving skills are also very helpful. You never know when a candidate (or an interviewer) might cancel at the last minute and need to reschedule. Or, you might need to determine why a particular job listing isn’t getting any applicants. Even deciding which candidates should come in for an interview in the first place requires significant problem-solving skills. 

As they solve problems, recruiting coordinators also need to be team players. Your job is going to involve communicating with team members and candidates day in and day out as you coordinate solutions that work best for everyone.

In addition to these skills, many companies prefer hiring a recruiting coordinator who has a bachelor’s degree in a relevant field, such as human resources administration or business administration. Professional certification from organizations like the HR Certification Institute (HRCI) or SHRM can also give you an advantage with potential employers. Experience with applicant tracking software, customer relationship management software, and other digital tools is also a big plus.

Is a Recruiting Coordinator a Good Career Choice?

is a recruiting coordinator a good career choice

If you love the idea of being in the thick of the recruitment and hiring process, working as a recruiting coordinator may be a good fit for you. This position is best suited for those who enjoy interacting with a wide variety of people and meeting new people on a regular basis.

According to the Bureau of Labor Statistics, the average salary for a human resources specialist (the broader category that recruiting coordinators fall under) is $62,290. This is also a field with plenty of opportunities available. The BLS estimates that an average of 73,400 openings for this job will be available each year through 2030.

In today’s competitive job market, skilled recruiting coordinators (and other recruiting professionals) are in high demand. Businesses understand that they need friendly and organized people to represent the company and provide a high-quality candidate experience.

The combination of administrative and candidate-facing tasks also means there is plenty of room for career growth as a recruiting coordinator. The skills and experience gained in this position can easily transfer to other recruiting and HR roles, such as recruiters,  HR coordinators, or executive assistants.

Recruiting Coordinators Need the Right Tools to Succeed

recruiting coordinators need the right tools to succeed

Getting qualified candidates to meet with your company — and ensuring that they have a positive experience — is the end goal of any recruiting coordinator. Of course, scheduling interviews that work with everyone’s schedule can often be a significant challenge.

This is where Prelude comes in. Prelude’s comprehensive platform helps throughout the talent acquisition process. From simplifying interview scheduling to providing an engaging, branded experience throughout the hiring process, Prelude helps you put the best foot forward for your company. Prelude can even integrate with your existing applicant tracking system and improve interviewer training to provide a seamless candidate experience.

With the right skills and the right tools, you can have confidence in your ability to help your team recruit top talent.